Outpost Neighborhood Association License Plate Reader (LPR) Usage and Privacy Policy

Outpost Neighborhood Association (ONA), a 501(c)(3) non-profit corporation, operates license plate reader (LPR) security cameras around the Outpost Estates neighborhood in the Hollywood Hills, Los Angeles. This policy explains why we use the cameras, what they collect, who can access the data, and how we protect it. It is the full LPR Usage and Privacy Policy governing those cameras, adopted pursuant to California Civil Code sections 1798.90.5 through 1798.90.55 by the ONA Board of Directors on May 13, 2025 which was last revised on July 17, 2026.

1. Why we use LPR cameras

We use LPR cameras only for these purposes: 1) to identify vehicles entering, leaving, or traveling through the neighborhood in order to enhance neighborhood security and safety; 2) to assist law enforcement in investigating crimes that occur in or near the neighborhood; and 3) to maintain and service the camera system.

LPR data may not be used for any other purpose. Anyone we give access to LPR data, including law enforcement, must agree to use it only for these purposes.

2. What the cameras collect, and what they don't

The cameras photograph vehicles on public streets, where there is no reasonable expectation of privacy. They record license plate numbers, vehicle make, model, color, and other vehicle characteristics, and the date, time, and location of each sighting.

The cameras do not record images of people or faces and do not use facial recognition technology.

The cameras are provided and maintained by a third-party vendor. As between ONA and the vendor, ONA owns the LPR data. ONA and its vendor are not law enforcement agencies. If you see illegal or suspicious activity, report it to law enforcement immediately. Do not rely on these cameras for your personal safety or the security of your property.

3. Who can access the system, and their training

Only two people can access the LPR system: a Designated Agent (the current ONA President) and a Backup Designated Agent (the current ONA Vice President). Before receiving access, each must complete the vendor's training on the proper use of the system and familiarize themselves with the California laws that govern LPR systems.

Neighborhood residents do not have access to the system. If you experience or witness a crime, report it to law enforcement and then contact ONA at info@outpostestates.com. A Designated Agent can search the system and provide relevant footage to the police. ONA may decline any search request that is not supported by a contemporaneous report to law enforcement.

4. How we keep the data secure

We protect LPR data from unauthorized access, use, destruction, modification, or disclosure with these safeguards: 1) Administrative: Designated Agents must protect their usernames and passwords, and the system automatically logs every login and every search. 2) Technical: All data is encrypted while traveling from the camera to cloud storage and while stored in the cloud. 3) Physical: Designated Agents must physically secure the computers and devices they use to access the system.

If a data breach ever occurs, ONA will notify by email everyone believed to be affected.

5. How we monitor use of the system

‍The Designated Agents do not actively watch camera footage. They review footage only when there is a credible report of illegal activity in the neighborhood, or to address a maintenance issue.

‍Every search of the system is logged with the user's name, the date and time, the purpose of the search (for example, a package theft or break-in), and the license plate or other details searched. At least once a year, the Designated Agents review these records and present them to the ONA Board and neighborhood residents to confirm the system is being used properly and in compliance with privacy laws.

‍6. Who we share data with

‍We do not sell LPR data to anyone.

‍We may share footage with law enforcement agencies investigating crimes in or near the neighborhood. We may also share footage with a victim of such a crime, but only where the crime has been reported to law enforcement and only to support that investigation. Any agency or person receiving LPR data must use it only for the purposes described in Section 1.

‍7. How we ensure the data is accurate

‍Our vendor installs, maintains, calibrates, and updates the cameras and the software that reads license plates. Every automated plate read is stored alongside the underlying photograph, and a Designated Agent visually checks the read against the photograph before relying on it or sharing it. If a Designated Agent finds an error, they report it to the vendor for correction and do not use or share the inaccurate data.

‍8. How long we keep the data

‍LPR data is automatically and permanently deleted after a rolling 30-day period.

‍If footage shows possible illegal activity, a Designated Agent may download it to support a law enforcement investigation. Downloaded footage is kept only as long as the investigation or court proceeding requires. The Designated Agent deletes it when the matter concludes, or one year after download, whichever comes first, unless law enforcement asks in writing that it be preserved longer. The Designated Agent reviews all downloaded footage at least once a year to confirm it still needs to be kept.

‍9. Who is responsible for this policy

‍The President of the ONA Board of Directors is the official custodian and owner of the LPR system and is responsible for implementing this policy and ensuring compliance with California's LPR law. Questions about this policy can be sent to info@outpostestates.com.

‍10. Where to find this policy

‍This policy is posted publicly at outpostestates.com/privacy. The ONA Board may amend it, and the current version will always be posted at that address.